AI Assistant AVA Co-Pilot Supports Food Retailers

A globally active, medium-sized food retailer relies on the innovative AI assistant Avantgarde Co-Pilot to continuously optimize the efficiency and accuracy of accounting and sales processes. The successful project is constantly evolving by identifying and implementing new use cases.

Daily Tasks: Efficiency in Everyday Life

Since the implementation of the AI assistant, the employees of the food retailer have benefited from our Co-Pilot: service invoices are processed automatically via email, and incoming invoices are automatically booked into the inventory management system. The manual search for items in Excel files is a thing of the past. If an item is not found in the file, our Co-Pilot helps quickly search through old receipts. Price changes compared to the previous period are automatically checked, significantly improving the accuracy of accounting.

Weekly Tasks: Precision Mapping Technology

Once a week, the mapping technology is used. Payment advices are split based on Excel files, taking into account special conditions. Customer numbers for large retail chains are automatically determined by AVA Co-Pilot. The document numbers on the invoices serve as references for credit notes, further increasing the traceability and precision of accounting.

Additional Weekly Tasks: Efficiency in Sales and Purchasing Processes

AVA Co-Pilot optimizes additional weekly tasks: open items are now efficiently offset against prepayments, relieving the accounting department. Frequent questions like “Has the prepayment been made?” can be answered faster with Avantgarde Co-Pilot. Through an integrated chat function, warehouse staff can transfer goods from one location to another without long communication paths. There are also improvements in purchasing: questions about container numbers stored in Excel files are now answered by our AI engine in no time.

Performance Evaluations: Insights into Sales Statistics

The AI assistant also provides valuable insights into the company’s sales statistics, such as which cartons were sold in which quantities and months. This information flows into a detailed carton statistics report, allowing the company to identify trends and better plan future orders. Additionally, the number of orders per mobile data entry (MDE), the number of order confirmations per day, and the revenue are recorded. The delivery date, the number of packers, and the revenue are also precisely documented with AVA Co-Pilot. This analysis helps determine how best to meet the requirements with the AI assistant.

A Win for All Involved

Thanks to the artificial intelligence of Neuss-based Avantgarde, the food retailer has significantly improved the efficiency of its accounting and sales processes. The accuracy of data processing has been enhanced, leading to better traceability and faster handling of inquiries and tasks. Employees now have more time for essential tasks, and the company benefits from increased productivity and satisfaction.
This project impressively demonstrates how modern technology from Avantgarde can greatly simplify everyday work.